Invoice Reconciliation and Construction Cost Control

Manage accounts payable, link invoices to expenses, and track your budget in real time.

End the chaos of accounting documents. With our invoice reconciliation feature, you can import purchase documents and instantly link them to expenses recorded on-site. Identify in seconds what’s missing, what’s wrong, and how much you are actually spending on every project.

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📥 Secure Import and Automatic Matching

Forget manual entry and transcription errors. Centralize every invoice in a single, protected environment.

Smart Import: Securely upload your invoices (XML for e-invoicing, PDF, or Excel). The system automatically extracts all relevant data.
Advanced Matching: The software automatically links each invoice to the corresponding site expense (materials, rentals, subcontracts). The algorithm recognizes suppliers and amounts, suggesting the most likely match.
Integrity Check: Verify that invoice data matches exactly what was authorized or recorded in daily reports and purchase orders.

🔍 Anomaly Analysis and Gap Analysis

Maintain transparent accounting without "black holes." The system constantly monitors the financial health of your projects.

Problem Identification: Instantly spot invoices with price or quantity discrepancies compared to agreed terms or delivery notes.
Expenses without Invoices: View a list of site expenses that don't have an associated invoice yet. Never forget to follow up with a supplier for a missing document again.
Variance Alerts: Receive notifications if the invoiced cost exceeds the budget set in the Bill of Quantities, allowing you to intervene before margins shrink.

🤝 Supplier Management and Records

A smart directory that grows with your business and simplifies commercial relationships.

Always Updated Supplier Database: Every time you import a new invoice, the system updates supplier details (IBAN, contacts, deadlines).
Rating and History: Check the purchase history of a single supplier across different sites to negotiate better terms.
Payment Schedule: Monitor the payment status for each supplier, distinguishing between reconciled, pending, or disputed invoices.

Why Choose Our Integrated Financial Management?

Closing the Financial Circle: Link the "planned" (BoQ) with the "actual" (Invoices) through the "executed" (Daily Reports).
Zero Cash Errors: Automatic reconciliation eliminates double payments and oversights, protecting company liquidity.
Audit Ready: In case of audits or financial statements, you will have every single expense justified by its tax document with just one click.

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