How to manage your construction sites and protect margins with Mela Works

A practical guide to turning your smartphone into your company’s control center. Learn how to eliminate WhatsApp chaos, automate daily reports with AI, and track costs in real time to protect your profit every day.

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Why WhatsApp and Excel are costing you money

Most construction companies suffer from fragmented information. Relying on non-professional tools comes with hidden risks that eat away at your margins:

Data dispersion: photos and messages in WhatsApp get mixed with personal content and become impossible to find after a few days.
Zero legal value: a chat is not solid evidence in case of disputes, unauthorized variations, or inspections.
Duplicate work: data collected on site must be manually re-entered into Excel, with a high risk of human error.
Cost blindness: without real-time data, you find out a site is losing money only after the work is already finished.

Digitize your jobsite in just 60 seconds

Mela is designed for “zero-training adoption”: if your workers can send a message, they can use Mela. Here’s how to get your team operational immediately:

Fast activation: you create a task for each jobsite or project in one click.
Team involvement: you invite workers, site managers, and admin offices into the same shared space.
Familiar interface: the chat-based structure removes the tech barrier for less digitized staff.
Structured archive: every piece of information, photo, or document stays tied to the specific jobsite, chronologically ordered and geo-tagged.

MelAI: goodbye typing with voice reports and OCR

Field data collection is the heart of cost control. With Mela, we removed the need to type complex text on a smartphone:

Voice reports: the site manager records a voice note and MelAI instantly turns it into a structured daily report with hours, materials, and activities.
Automatic DDT reading: by taking a simple photo of delivery notes or invoices, the AI extracts supplier, quantities, and materials via OCR.
Instant minutes: turn the day’s communications into professional PDF documents ready to be sent or signed.
No transcription errors: data flows from the field to the system with no manual steps in between, ensuring maximum accuracy.

Cost analysis: control that doesn’t wait for the office

Mela gives you a “control room” always accessible from your smartphone or the web portal to monitor the financial health of every project:

Budget vs. actuals: compare what you planned to spend with real costs at any time.
Category breakdown: see how much you’re investing in labor, materials, rentals, and equipment.
Timely alerts: spot budget deviations immediately and act before margins disappear.
Office–site sync: the admin team sees costs uploaded from the site in real time, speeding up management control.

Cost analysis: control that doesn’t wait for the office

More margin, fewer office hours: the payoff for the company

Implementing Mela translates into measurable economic benefits that increase your company’s competitiveness:

Time savings: you save an average of 4 hours per week per site manager, freeing them from manual bureaucracy.
Material efficiency: instant traceability and DDT control reduce onsite waste by up to 15%.
Faster invoicing: by generating photo-based progress reports (SAL) and minutes in real time, you can invoice sooner and improve cash flow.
Fewer disputes: photo evidence and time-stamped documents drastically reduce dispute resolution time.

More margin, fewer office hours: the payoff for the company

Mela Works: the “safe choice” for construction SMEs

Why do thousands of professionals prefer Mela over traditional ERP tools or international suites?

Legal robustness: every data point is notarized on Blockchain, ensuring integrity and immutability toward third parties.
Full compliance: the system aligns with Italian regulations, public procurement requirements, and eIDAS directives.
Offline operation: Mela works even in basements or areas with no signal, syncing data as soon as you’re back online.
Support: a dedicated team guides your company’s onboarding to ensure maximum results from day one.

Mela Works: the “safe choice” for construction SMEs

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