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Mela vs WhatsApp
Legality, Security and Evidential Validity
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Mela Works is certified ISO/IEC 27001 (Information Security Management). This international standard ensures that our information security management system complies with the highest industry requirements.
What this means for you:
Controlled Risk: Security and risk-management processes are constantly monitored.
GDPR Compliance: Our system is designed to comply with the General Data Protection Regulation (GDPR) and applicable Italian regulations.
Data Residency: Customer data is stored in secure data centers located within the European Union.
Beyond data security, Mela ensures the integrity and timestamped certainty of official site documents. With blockchain notarization, every site report, daily parte, and checklist gains strong evidential validity.
This system:
Ensures Timestamp Certainty: The document hash is recorded on a distributed ledger, providing a timestamp that is extremely difficult to dispute.
Immutability: Any subsequent modification becomes immediately detectable.
Traceability: Provides solid and largely incontrovertible documentary evidence in the event of disputes or audits.
👉 Learn how blockchain notarization works >>
Legal validity in Italy depends on the level of electronic signature used. Our solution lets you choose the correct evidential level for each document.
(These references are Italian regulations and apply to clients operating in Italy.)
D.M. 49/2018 (Site Supervision): Our Digital Site Log is designed to support compliance with electronic record-keeping and traceability requirements.
D.Lgs. 36/2023 (New Public Procurement Code): Our Audit Trail and Versioning features ensure the document traceability required during tender procedures and public-works execution.
AgID-Compliant Preservation: We provide solutions that integrate with accredited long-term digital preservation services, essential for maintaining evidential value over time.
We provide the governance evidence required by technical buyers and procurement teams:
Audit Trail: Every action (creation, modification, signature, attachment) is recorded with date, time, and user ID. Privacy note: explicit worker consent must be obtained by the company for any GPS-based positional tracking for audit purposes.
It means being able to credibly and verifiably demonstrate what happened, when it happened, and who recorded or approved a piece of information. On site, evidentiary value depends heavily on traceability, integrity, document organization, signatures, and attachments (photos, evidence).
Mela centralizes everything by project: reports, photos, documents, signatures, and history. Unlike WhatsApp (where evidence is scattered) or Excel (where field traceability is missing), Mela generates structured documents linked to evidence, reducing information gaps.
Typically: traceability of decisions, organized archiving, signatures on relevant documents, storage of photographic evidence, document management for audits/verifications, and access control. Mela addresses these areas by making workflows more controlled and less “manual.”
Yes, especially as an operational support tool: checklists, reports, meeting minutes, photos, traceability, and structured communication. Where specialized HSE tools can be complex, Mela helps make on-site activities more organized and verifiable.
Yes, because it standardizes workflows. If every site uses different templates and channels, compliance becomes fragile. With Mela, you can define a single way of working: how to create a report, attach photos, sign documents, and archive them. Standardization reduces risk.
It’s important to be transparent: Mela is not “everything,” but it makes field documentation more reliable. It does not replace formal external processes (e.g., legal archiving or qualified signatures via certified providers), but it reduces errors and makes it easier to comply with procedures and audits.
Alessandro Cognigni
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